Health & Safety - Fire Safety

DEADLINE: 15 DECEMBER 2017

The British and International Golf Greenkeepers Association expects the co-operation of all concerned in order to achieve the highest standards, in all aspects of health and safety.

As an exhibitor, contractor or agent you have a duty under the Health and Safety Work Act 1974 to ensure that all personnel, contracted by you are aware that they have a responsibility, so far as is reasonably practicable, for the health, safety and welfare of all employees and others, and that any systems of work which may be used are, so far as is reasonably practicable, safe and without risk to health. This includes that all employees are provided with information, instruction, training and supervision to ensure not only their own health and safety but also that of others working or attending the vicinity.

Products subject to the Control of Pesticides Regulations 1986 are not to be brought into the exhibition; unused containers can be used as suitable alternatives for display purposes.

You are required to have in your possession a copy of your own Health and Safety policy and a copy of the Health and Safety policy document of each contractor employed by you. These policies may be requested during the exhibition.

For help and advice in completing a Risk Assessment please visit the Health & Safety Executive website

Would exhibitors please note that machinery eg, grinding equipment, is not to be operated in Halls A, B, C, M, Q and Kings Suite.

We would like to inform you that the electrical supply to your stand WILL be cut off if you do not adhere to the Health and Safety Policy.

FIRE AND SAFETY REGULATIONS

Any goods attached to your stand will constitute part of your stand and will be subject to the fire and safety regulations.

Children under the age of 16 are NOT under any circumstances permitted into the exhibition during build up, or breakdown days, and are not encouraged during open days. Anyone who appears to be under the age of 18 may be asked for proof of age.

TIMBER USED IN STAND CONSTRUCTION AND DISPLAY

All timber under 25mm thick must be impregnated (pressure process) to Class 1 standard. Boards, plywood, chipboard, etc., must be treated in the same way if they are under 15mm thick. Treated boards will be BS476 Class 1 marked on them, or exhibitors must be able to provide proof of treatment. All timber and boards used should be fastened to a supporting frame by an adequate fixing method. Staples are not satisfactory for this purpose.

PLASTICS

Plastics must conform to Class 1 fire regulation. Perspex must not be used without prior permission from HIC.

Machinery and / or electrical equipment must not be operated in any Hall during the show except in specially designated areas. eg. Hall E.

STAND DRESSING, FLOORING AND FABRICS

Plastic, silk and dried flowers must be pre-proofed to BS476 (part 7) and marked as such. Paper and cellulose paint must not be used.

Exhibitors' own carpets or other floor covering must not be taped, tacked, glued or nailed directly into the venue carpet/flooring. All floor coverings used must not be of a type that is easily ignited (i.e. long pile carpet is not acceptable).

Textile fabrics used for display must also be fixed securely taut and/or in tight pleats to a solid backing and secured 75mm above floor level. Stands must not be draped with fabrics at any time. Fabrics must not touch light fittings at any time. Lighting must not be placed such that the lighting surface is in direct contact with stand constructions/display materials.

FIRE EXTINGUISHERS

Fire regulations stipulate that all exhibitors who intend to have electrical equipment (eg, video recorder, TV monitors) on their stand must also have the appropriate fire extinguisher (eg, CO2, BCF, Dry powder).

FIRE EVACUATION DRILL PROCEDURE

If you discover a Fire or suspect there is a fire for whatever reason (e.g. you see smoke),

Raise the alarm by operating the nearest glass fronted fire alarm call point (this will call the Fire Brigade and sound the alarms).

These points are located near Fire Exits, main doors, Linkways, etc.

FIRE EXITS IN HALL M AND SOME OTHER AREAS ARE SEALED MAGNETICALLY AND WILL OPEN ONLY WHEN THE FIRE ALARM IS OPERATED

The sounding of loud alarms / sirens throughout the halls indicates a fire alarm.

Attack the fire with the appropriate equipment provided only if there is no immediate danger to yourself and you feel competent to use a fire extinguisher.

Be aware of the type of fire you are fighting, e.g. electrical fires must only be fought with BCF, CO2 and Dry powder extinguishers.

If possible inform a member of HIC Staff/Duty Manager of the area the fire is in.

EVACUATION

If you hear a fire alarm, evacuate the halls immediately by the nearest exit.

The assembly point for Halls A, B, C, E and M is at Crescent Gardens opposite the front of the Royal Hall, adjacent to the St. George Hotel.

The assembly point for Hall D, Hall Q, Kings Suite and Queen's Suite is on the Green opposite the Moat House International Hotel.

You will be informed of the situation at your assembly point. If you are a stand holder;

  • DO NOT try to remove your goods from the halls. Leave the halls immediately by the nearest emergency exit.
  • DO NOT use the lifts if fire alarm sounds.
  • DO NOT re-enter the building unless authorised to do so by the fire brigade officer in charge.
  • DO NOT activate fire alarms. If the threat is made by telephone the same procedure is to be followed.

Care should be taken when lifting and carrying loads. One person must not lift loads greater than 5 kg. If in doubt, do not lift.

Consumption of excess alcohol can affect performance and lead to an increase in accidents. There may be an increased pressure to accept alcoholic drinks and therefore personnel should ensure that they do not consume excessive amounts of alcohol while onsite.

PLEASE FIND BELOW THE GUIDELINES FOR CONSTRUCTION, DESIGN & MANAGEMENT (CMD)

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